The back office work never ends. Now it runs itself.
An admin assistant that files invoices, tracks payments, and follows up with clients — all from the messenger of your choice. Always available. Self-improving. Safe and reliable.
Deploy SecretaryLite plan starts at $59/mo · Cancel anytime
You did not start a business to chase invoices.
Invoices and receipts pile up
Every supplier email with a PDF attachment needs to be downloaded, renamed, filed, and tracked. You do it once a month in a panic before your accountant calls.
You forget who owes you money
A customer was supposed to pay 14 days ago. You meant to send a reminder last week. You did not. The cash flow gap keeps growing.
Your customer base is a mess
Client details are scattered across emails, WhatsApp messages, and sticky notes. You cannot remember the last time you contacted half of them.
Documentation is a nightmare at tax time
Every year you spend days gathering receipts, invoices, and records that should have been organised all along. It costs you time, stress, and probably money in missed deductions.
This is what an OpenClaw Secretary agent handles for you — and Lobsterpod makes it effortless to run.
Your OpenClaw Secretary keeps your business organised while you work.
Files invoices and financial documents automatically
When an invoice or receipt arrives by email, the agent downloads it, names it properly, and files it in the right folder — sorted by month, supplier, or category. Your accountant will love you.
Reminds you about payments — incoming and outgoing
The agent tracks what you owe and what is owed to you. You get reminders before due dates, and alerts when customers are late. It drafts polite payment nudges for your approval.
Organises your business documentation
Contracts, certificates, insurance docs, compliance paperwork — the agent keeps it all filed, labelled, and easy to find. No more digging through email.
Updates your customer base
The agent keeps your client list current. New customers get added. Contact details get updated. Inactive clients get flagged so you can follow up before they disappear.
Reminds you to contact customers
Clients you have not spoken to in 30 days get flagged. The agent drafts follow-up messages — a check-in, a seasonal offer, a review request — and sends them to you for approval.
Sends a morning and evening briefing
Every morning: your schedule, overdue payments, pending tasks, agent activity overnight. Every evening: what got done, what needs attention tomorrow, token spend for the day.
Morning briefing: 2 invoices due this Friday ($1,200 to BuildSupply, $480 to ToolHire). 1 customer payment overdue by 6 days — polite reminder drafted and ready in #admin. 3 clients not contacted in 30+ days — follow-up messages drafted. Your insurance renewal is in 14 days — document is filed in /docs/insurance. Token spend yesterday: $1.90.
What your Monday looks like with a Secretary agent
Secretary processes weekend emails. Files 2 supplier invoices to /finances/2026/march. Flags 1 overdue customer payment.
Morning briefing posted to #admin: 2 invoices due Friday, 1 overdue payment, 3 inactive clients, insurance renewal in 14 days.
You read the briefing. Approve the payment reminder. Glance at the follow-up drafts. 5 minutes.
You work. Secretary handles 2 more incoming invoices, updates a customer address from an email, and files a new contract PDF.
Customer pays the overdue invoice. Secretary logs it and updates the tracker.
Evening briefing: 3 docs filed, 1 payment received, 2 follow-up messages approved and queued. Token spend today: $2.10.
Late-night email from a supplier with next month’s quote. Secretary files it and adds a reminder for you to review on Wednesday.
Self-hosted OpenClaw vs. Lobsterpod for business admin.
Running OpenClaw yourself means setting up servers and maintaining infrastructure. Lobsterpod gives you the same power — fully managed.
| DIY / No AI | Lobsterpod | |
|---|---|---|
| Invoice filing | You do it in bulk once a month. Things get lost. | Filed automatically the moment they arrive. |
| Payment tracking | Spreadsheet you forget to update. | Tracked automatically. Reminders before due dates. |
| Customer follow-ups | You forget. Clients drift away. | Flagged at 30 days. Follow-up drafts ready for approval. |
| Documentation | Scattered across email, WhatsApp, and your desktop. | Filed, labelled, and searchable. |
| Tax prep | Days of stress gathering receipts. | Everything already organised by month and category. |
| Cost | Part-time bookkeeper: $500–$1,500/mo. VA: $1,500–$3,000/mo. | $59/mo including usage credits. |
Invoice filing
You do it in bulk once a month. Things get lost.
Filed automatically the moment they arrive.
Payment tracking
Spreadsheet you forget to update.
Tracked automatically. Reminders before due dates.
Customer follow-ups
You forget. Clients drift away.
Flagged at 30 days. Follow-up drafts ready for approval.
Documentation
Scattered across email, WhatsApp, and your desktop.
Filed, labelled, and searchable.
Tax prep
Days of stress gathering receipts.
Everything already organised by month and category.
Cost
Part-time bookkeeper: $500–$1,500/mo. VA: $1,500–$3,000/mo.
$59/mo including usage credits.
Your invoices are piling up. Your agent is ready to file them.
Deploy SecretaryHosted OpenClaw for business admin. Cancel anytime